The Mayor of Tiko Council, Fako Division, South-West Region, Project Owner and Contracting Authority, hereby launches an Open Invitation to Tender, by emergency procedure for the recruitment of an Architecture and/or Engineering Firm to control and monitor the construction works of a housing estate of twenty (20) type T2 and T3 housing.

The buildings to be constructed consist of:

·         02 buildings R+1 of type T2;

·         03 building R+1 of type T3.

The services which forms the subject of this Invitation to Tender shall include the following missions:

-          Mission 1: Examination of the conformity to the project, visa of the studies and the execution project made by the company (EXE);

-          Mission 2: Directorate for the execution of works contracts (DET) scheduling, management and coordination of construction sites (OPC);

-          Mission 3: Assistance in provisional, final Acceptance Operations and during the warranty period.

The estimated cost of these services is FCFA francs twenty million seven hundred and seventy-two thousand six hundred and eighty (20 772 680), including taxes.

The services which are the subject of this Invitation to Tender include a single lot.

Participation in this Call for Tenders is open on equal terms to all Public Works companies or groups of Companies of buildings and public works of category D or E installed in Cameroon, excepting companies that have been suspended following the termination of a contract, in application of the Public Contracts Code

The services which are the subject of this Invitation to Tender are financed by the Budget of the Municipal Housing Construction Program (PCCM), 2026 Financial Year and subsequent financial year.

The Tender File may be consulted as soon as this notice is published, during working hours, at the Contracts Service of Tiko Council and/or at the Partnership Projects and Programmes Department (DPPP) located at the former Head Office building of FEICOM, at MIMBOMAN, 4^th Yaoundé.

It can also be consulted on the ARMP website (www.armp.cm); http://www.marchespublics.cm  and http://www.publiccontracts.cm

The Tender Document can be obtained from the Technical Service of Bamenda II Council against payment of a non-refundable sum of CFA francs fifty thousand (25,000) payable to the Tiko municipal Treasury.

When collecting the DAO, bidders must register and communicate their full address (telephone, e-mail, post office, fax, etc.).

However, in accordance with the provisions of point 82 of the Circular of application of the Public Contracts Code, a bidder having paid the file acquisition fees of the tender file to the public treasury following the difficulties encountered at the municipal treasury concerned, must present in its bids a duly established bailiff's report and/or proof of referral to the Mayor with a copy to the local administrative authority, ARMP, MINMAP and FEICOM against a duly signed and dated receipt.

Documents included in the offer shall be presented in three volumes, and placed in a two envelopes as follows:

-          Envelope A: comprising the administrative offer (volume 1) and the technical offer (volume 2);

-          Envelope B: comprising the financial offer (volume 3).

-          Envelope C: containing a copy of the financial bid (Volume 3) separated and sealed serving as the control bid intended for the Organization responsible for the regulation of public contracts for conservation indicated as such.

All the documents provided in the offers (envelopes A, B and C) shall be placed in a big external sealed envelope bearing only the inscription of the said Invitation to Tender.

The documents of the each offer shall be numbered in accordance with the order the Tender File (DAO) and separated by inserts of identical colour.

NB: The absence of the control bid is a ground for rejection of the bids.

11. Submission of bids

Each bid drafted in French or in English, in seven (07) copies including the original and six (06) copies, labelled as such, alongside an electronic version of the said bids placed in a stamped and sealed envelope without any indication of the bidder’s identity should be deposited at the Contracts service of Tiko Council no later than 12/08/2026 at 10:00 a.m. local time, bearing the following wording:They shall bear the following inscription:

«OPEN NATIONAL INVITATION TO TENDER

No.010/ONIT/TIKO COUNCIL/TCITB/2026 BY EMERGENCY PROCEDURE OF 15/07/2026 FOR THE RECRUITMENT OF AN ARCHITECTURE AND/OR ENGINEERING FIRM TO CONTROL AND MONITOR THE CONSTRUCTION WORKS OF HOUSING ESTATE OF TWENTY (20) T2 AND T3 IN TIKO COUNCIL, FAKO DIVISION, SOUTH-WEST REGION

TO BE OPENED ONLY DURING THE BID-OPENING SESSION ».

The maximum period provided for by the Project Owner for the delivery of the services which are the subject of this Invitation to Tender is twelve (12) months from the date of notification of the Service Order to start the services.

Each bidder must attach to their administrative documents a stamped, hand-paid bid bond, issued by a financial establishment or institution authorised by the Minister in charge of finance to issue bonds in the field of public contracts, the list of which appears in Document No. 14 of the Tender File, amounting to CFA francs two hundred thousand (103,863) representing 0.5% of the project amount and valid for up to thirty (30) days beyond the initial date of validity of the bids. The absence or non-compliance of the bid bond will lead to the outright rejection of the offer.

A presented bid bond that has no connection with the consultation concerned is considered absent. The bid bond presented by a bidder during the bid opening session is unacceptable.

The said bid bond must be accompanied with a deposit receipt issued by the Caisse of Dépots et Consignation (CDEC). In the case of a bank cheque or certified cheque, produced in lieu of the bid bond, it must be made payable to the CDEC on behalf of the Project Owner. The said cheque must be forwarded to CDEC by the financial institution within at least seven (07) working days before the date of opening of the bids.

Documents included in the offer shall be presented in three volumes, and placed in a two envelopes as follows:

-          Envelope A: comprising the administrative offer (volume 1) and the technical offer (volume 2);

-          Envelope B: comprising the financial offer (volume 3).

-          Envelope C: containing a copy of the financial bid (Volume 3) separated and sealed serving as the control bid intended for the Organization responsible for the regulation of public contracts for conservation indicated as such.

All the documents provided in the offers (envelopes A, B and C) shall be placed in a big external sealed envelope bearing only the inscription of the said Invitation to Tender.

The documents of the each offer shall be numbered in accordance with the order the Tender File (DAO) and separated by inserts of identical colour.

NB: The absence of the control bid is a ground for rejection of the bids.

11. Submission of bids

Each bid drafted in French or in English, in seven (07) copies including the original and six (06) copies, labelled as such, alongside an electronic version of the said bids placed in a stamped and sealed envelope without any indication of the bidder’s identity should be deposited at the Contracts service of Tiko Council no later than 12/08/2026 at 10:00 a.m. local time, bearing the following wording:They shall bear the following inscription:

«OPEN NATIONAL INVITATION TO TENDER

No.010/ONIT/TIKO COUNCIL/TCITB/2026 BY EMERGENCY PROCEDURE OF 15/07/2026 FOR THE RECRUITMENT OF AN ARCHITECTURE AND/OR ENGINEERING FIRM TO CONTROL AND MONITOR THE CONSTRUCTION WORKS OF HOUSING ESTATE OF TWENTY (20) T2 AND T3 IN TIKO COUNCIL, FAKO DIVISION, SOUTH-WEST REGION

TO BE OPENED ONLY DURING THE BID-OPENING SESSION ».

Bids shall be opened by the Internal Tenders Board of Tiko Council, on 12/08/2026 at 11.00 am. prompt, at the Tiko Council Contracts Service.

Bids shall be opened in two (02) phases;

a. Phase one

Administrative and technical bids shall be opened in the presence of bidders or their duly mandated representatives.

b. Phase two

After the analysis of the administrative and technical bids, the opening of the financial bids will be carried out under the same conditions, at a later date, which will be communicated to the bidders who have the required legal capacity and who have obtained a technical capacity score of at least seventy points out of one hundred (70/100).

Only one representative per bidder may attend this session.

15.1 Eliminatory criteria

·         The administrative file remains incomplete or non-compliant 48 hours after the opening of the bids (except for the bid bond);

·         False declarations, falsified documents or fraudulent schemes;

·         absence of the categorization certificate (D or E);

·         failure to meet at least 70% of the essential criteria;

·         omission of a quantified price in the financial offer;

·         absence of a stamped bid bond;

·         Non-submission of initialled Terms of Reference (ToR) and Special Administrative Conditions (CCAP), each page initialled, and the last page signed and dated, preceded by the mention “Read and approved”, with stamp, capacity and name of the signatory ;

·         Presence of financial information in the technical offer ;

·         Absence of a required component of the financial offer (bid submission form BPU, DQE and SDPU) ;

·         Omission of a quantified price in the financial offer;

·         Non-compliance with the submission method ;

·         absence of declaration of commitment to respect environmental, social, health and safety clauses of the dated and signed;

·         absence of the certificate signed on honour by the bidder certifying that he has read and accepted without reservation the conditions of the Tender file (CCAP and TDR);

·         abandonment and/or termination of a project within tle municipal housing construction program.

15.2. Essential criteria

Technical offers will be assessed based on the following essential criteria:

Method of selecting the Contractor

The Contractor will be selected based on the cost-quality ratio (preferred bid) in accordance with the procedures described in the Tender File (DAO).

The final overall score N will be calculated by combining the weighted technical and financial scores according to the following formula:

Ng = 70 x Technical Score (Nt) + 30 x Financial Score (Nf)

                                               100

The financial score (Nf) is obtained as follows:

Where Fm is the amount of the lowest offer, its financial score will be taken as 100 points. The scores of the other bidders calculated from the financial score of the lowest offer will be obtained as follows:

Nf = 100 x Fm

                F

Fm = the amount of the preferred proposal

F = the amount of the proposal under consideration

The bidder with the highest final score will be declared the successful bidder

Award

The contract will be awarded to the bidder whose bid is assessed as the lowest and most compliant with the Tender File, i.e. the bidder with the highest combined technical and financial score will be awarded the contract and invited to negotiate the contract, if necessary.

However, if after the evaluation of bids, the bidder ranked first is already the holder of more than three (03) ongoing contracts under the PCCM and in accordance with the recommendations of the Project Promoter as set out in letter No. __________, the Contract (or Purchase Order) shall be awarded to the next ranked bidder having less than three (03) ongoing contracts under the said Program.

Bidders shall remain bound by their bids for a period of ninety (90) days from the closing date for receipt of bids.

To denounce any corrupt practices, facts or acts, please call CONAC at number 1517, the Public Procurement Authority (MINMAP) (SMS or call) through the numbers: (+237) 673 20 57 25 et 699 37 07 48, ARMP at the number or the Project Owner or the Delegated Project Owner through the number: (237) 677 02 51 00 /697 02 51 00.