The President of the South West Regional Executive Councii, the Contracting Authority, hereby launches an open national invitation to tender FOR THE REHABILITATION OF GHS AZI FONTEM IN FONTEM SUBDIVISION, LEBIALEM DIVISION IN SOUTH WEST REGION, DY EMERGENCY PROCED URE, BY EMERGENCY PROCEDURE
The works comprise notably: preparatory works; masonryielevation;
- roofing and ceiling works
- wood/metal works; painting; Drainage and landscaping
The estimated cost after preliminary studies Twenty-five million (25 000 000) FCFA
Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts
Works which formed the subject of this invitation to tender shall be financed by the SOUTH WEST REGIONAL ASSEMBLY INVESTMENT BUDGET, 2026 financial year through budget head [imputation)
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The file may be consulted during working hours at cabinet of the President of Regional Executive Council, first floor of Regional Assembly Building, Buea, Service Tel: 233 32 61 86 as soon as this notice is published. It can equally be consulted online on the COLEPS platform at http://www.marchespublics.cm and http://www.publiccontracts.cm, on the ARMP website (www.ARMP.cm) or on any other electronic means of communication indicated by the Project Owner (to be specified).
The file may be obtained from the same address above as soon as this notice is published against payment of the sum of twenty-five thousand (25 000) francs CFA, payable at the South West Regional Assembly Treasury. It is equally possible to obtain the soft copy of the file through free download at the above-mentioned addresses. However, the submission of the hard copy or soft copy shall be subject to the payment of the Tender File purchase fees.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform
net later than the 21/07/2026 at 10.00 a.m., local time. A backup copy of the bid registered on USB key or
CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 5MB for the Financial offer
· 15MB for technical
The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session.
The maximum duration provided by the Project Owner for the execution of the works forming the subject of this invitation to tender is Three (03)Months. This period runs from the date of notification of the service order to start the work.
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 14 of the Tender File, of an amount of Two hundred and fifty thousand francs (250 000) representing 1% of the global amount, valid for thirty (30) days beyond the initial date limit of validity of NidThe bid bond provide in accordance with the Circular Letter No. 000019/LC/MINMAP of 5th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts. The bid bond should be stamped and carry the hand written inscription from the financial institution for authentication.
The absence of the bid bond issued by a first-rate bank or financial body of first category authorised by the Minister in charge of Finance to issue bonds for public contracts shah lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shah not be accepted.
The submission is done electronically, the bid should be forwarded by the tenderer on the COLEPS platform
net later than the 21/07/2026 at 10.00 a.m., local time. A backup copy of the bid registered on USB key or
CD/DVD should be forwarded in a sealed envelope with the clear and legible indication "backup copy", in addition to the above label, within the allocated deadline.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 5MB for the Financial offer
· 15MB for technical
The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session.
N.B : File size and format
For online bidding, the maximum sizes of the documents that will transit on the platform and constitute the tenderer's offer are the following:
· 5 MB for the Administrative file;
· 5MB for the Financial offer
· 15MB for technical
The following formats are accepted:
· PDF format for text documents;
· JPEG for images.
The applicant shall use compression software to possibly reduce the size of the files to be transmitted according to the sizes indicated above.
N.B. The original of the administrative document should be presented during online opening session.
The bids shall be opened in a single phase. The administrative, technical and financial bids shah be opened on, the 21/07/2026 at 11.00 a.m., local time by the South West Regional Assembly Internai Tender's Board I in the conference hall of the Regional Assembly, in the presence of the bidders or a duly authorized representatives having full knowledge of the file (power of attorney).
Under pain of being rejected, the required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shah be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.
In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.
The eliminatory criteria are the following:
Absence of bid bond at the opening of bids and its consignment receipt delivered by the CDEC ;
Failure to submit, beyond the 48 (forty-eight) hours deadline after the opening of bids, a document of the administrative file deemed non-compliant or absent (except the bid bond); False declarations, fraudulent schemes or forged documents;
Absence of an attestation/receipt of categorisation issued by the authority in charge of public contracts
Absence of a quantified unit price in the financial offer
i. Essential criteria
The criteria relating to the qualification of candidates are the following:
- Financial situation
- Company categorisation
The contract shah be awarded to lowest bidder fulfilling the best technical and financial conditions
Bidders will remain committed to their bids for ninety (90) days from
Complementary technical information may be obtained during working hours from the cabinet of the President of the South West Regional Assembly,