Within the framework of the Public Investment Budget 2026, the Mayor of the Menji Council in Lebialem Division, South West Region, Contracting Authority, hereby launches an Open National Invitation to Tender (BY THE EMERGENCY PROCEDURE), FOR THE CREATION OF MENJI BOTANIC AMUSEMENT GARDEN, FONTEM SUB-DIVISION, LEBIALEM DIVISION, SOUTH WEST REGION.

The works comprise the following:

ü  site clearance and landscapping

ü  supply and planting of decorative trees (fruit trees)

ü   supply and planting of carpet grass

ü  supply and planting of flowers

ü  supply and planting of decorative ornamental plants

ü  construction of structures

ü  supply of sand and gravel for pathways and playground

ü  supply of childred playing structures

ü  supply of meltalic streets benches

Works of this invitation to tender shall be financed by Public Investment Budget of MINEPDED for the  2026 financial year. The estimated cost after preliminary studies of the project is Fifteen million  (15,000,000) CFA Francs All Taxes Inclusive.

The works which are subject of this invitation to tender are grouped into a unique lot.

Participation is opened to all duly registered Cameroonian enterprises with the necessary technical and financial capacities who are not under suspension by the authority in charge of public contracts.

Works which formed the subject of this invitation to tender shall be financed by the Public INVESTMENT BUDGET, 2026 financial year through:

The file can be consulted during working hours at the MENJI COUNCIL office as soon as this notice is             published

The tender file may be acquired from the MENJI COUNCIL office as soon as this notice is published and upon presentation of a non-refundable treasury receipt (payable at the MENJI COUNCIL treasury) bearing the amount of fifty thousand (50 000) CFA Francs. Such a receipt shall identify the concerned bidder.

Each bid drafted in English or French in seven (07) copies comprising one (01) original and six (06) copies marked as such, should be submitted to the MENJI COUNCIL secretariat  not later than 03 June 2026 at 10.00 a.m., local time in three (03) distinct envelopes which shall be labeled as follows:

-  Envelop A: Administrative documents;

-  Envelop B: Technical offer;

-  Envelop C: Financial offer.

These three (03) envelops will be put in a fourth one which shall be sealed and labeled imperatively as follows:

OPEN NATIONAL INVITATION TO TENDER

 No.: 08/ONIT/MC/LD/SWR/2026

OF 27/04/2026 FOR THE CREATION OF MENJI BOTANIC AMUSEMENT GARDEN, IN MENJI MUNICIPALITY, FONTEM SUB-DIVISION, LEBIALEM DIVISION, SOUTH WEST REGION.

The maximum execution time frame provided by the Project Owner for the execution of the services forming the subject of this invitation to tender is three (03) months.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate Financial establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File and Each bid shall be accompanied by a bid security worth of 300, 000FCFA (2% of the project amount first phase) which is valid for thirty (30) days beyond the date of validity of bids. And the Receipt from CDEC

Each bid drafted in English or French in seven (07) copies comprising one (01) original and six (06) copies marked as such, should be submitted to the MENJI COUNCIL secretariat  not later than 03 June 2026 at 10.00 a.m., local time in three (03) distinct envelopes which shall be labeled as follows:

-  Envelop A: Administrative documents;

-  Envelop B: Technical offer;

-  Envelop C: Financial offer.

These three (03) envelops will be put in a fourth one which shall be sealed and labeled imperatively as follows:

OPEN NATIONAL INVITATION TO TENDER

 No.: 08/ONIT/MC/LD/SWR/2026

OF 27/04/2026 FOR THE CREATION OF MENJI BOTANIC AMUSEMENT GARDEN, IN MENJI MUNICIPALITY, FONTEM SUB-DIVISION, LEBIALEM DIVISION, SOUTH WEST REGION.

The offers shall be opened in a single phase.  The administrative, technical and financial bids shall be opened on, the 03 June 2026 at 11.00 a.m., local time by the MENJI COUNCIL Internal Tender’s Board in the conference hall, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).

The evaluation of bids shall be carried out in three stages:

Ø  1^st stage: verification of the presence and conformity of each administrative document.

Ø  2^nd stage: Evaluation of the technical bids.

Ø  3^rd stage: Analysis of the financial bids.

The criteria of evaluation shall be as follows:

I.  Eliminatory criteria

They are especially:

¨             Absence of bid bond/ CDEC Receipt

¨             False declaration or forged document,

¨             A technical score of less than 70%,

¨             Absence of quantified unit price

II. Essential (main qualification) criteria

The criteria (assessed in a binary format) relating to the qualification of bidders shall indicatively be on the following:

¨             Experience of the enterprise (enterprise’s references in similar solar electrification works);

¨             Key personnel/staff to be mobilised;

¨             Methodological note/organisation of the work site;

¨             Equipment put at the disposal of the project;

¨             Financial capacity (4 000 000 CFA francs)

¨             Execution deadline

¨             Company turnover of 10 000 000 CFA Francs

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technically qualified, in accordance with article 99(a) of the public contracts code. That is, it shall be awarded to the bidder with a satisfactory technical score and the lowest financial offer.

Bidders will remain committed to their bids for 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the secretariat of  Menji Council. Tel: : 675 00 71 66