Within the framework of PPRD-2026, The President of the North West Regional assembly, contracting authority, hereby launches an open national invitation to tender FOR THE REHABILITATION OF STRUCTURES IN SOME PALACES IN THE NORTHWEST REGION, DIVIDED INTO TWO (02) LOTS.

Works to be done consist of:

100: SITE PREPARATION

                        200: EARTH WORKS                 

                        300: MASONARY AND CONCRETE WORKS                                               

400: FRAMING WORKS- ROOFING

                        500: ALUMINIUM, WOOD AND METAL JOINERY WORKS                                 

                        600: ELECTRICAL WORKS                  

                        700: PAINTING WORKS                                                

                        800: PLUMBING WORKS                      

                        900: FLOOR AND WALL CLADDINGS                                              

1000: DRAINAGES, UTILITIES AND VARIOUS NETWORKS                                 1100: SUPPLIES OF OFFICE EQUIPMENTS                                     

                      1200: ENVIROMENTAL MITIGATION AND SUSTAINABILITY                          

     The estimated cost of the projects after preliminary studies is as follows:

                    Participation in this Invitation to tender is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of building construction and provided they are in compliance with the Cameroonian laws.

                  Works which are the subject of this Invitation to Tender shall be financed by the PPRD-2026 assigned to the North-West Regional Assembly.

The file may be consulted during working hours at the office of the Director of

General Affairs at the North West Regional Assembly (Annex Building of Block “A”) Tel N° 2 33 36 00 92 or online using the address; www.marchespublics.cm, as soon as this notice is published.

           The file may be obtained from the office of the Director of General Affairs at the North West Regional Assembly, Tel N°2 33 36 00 92 or online using the address: www.marchespublics.cm, as soon as this notice is published against payment of the sum of sixty four thousand, three hundred francs(64,300frs) the cost of purchasing the Tender

File. 

The method of submission shall be online.

The Tender must be submitted by the Tenderer on the COLEPS Platform not later than __/__/2026 at 10:00am. A backup copy of the Tender saved in a USB key or a CD/DVD must be sent in a sealed envelope with a clear and legible indication “backup copy” within the time limit bearing the label: 

OPEN NATIONAL INVITATION TO TENDER FILE 

N° ______/ONIT/NWRA/ITB/2026 OF ___ / ___ / 2026 FOR THE REHABITATION

OF SOME PALACES IN THE NORTH WEST REGION DIVIDED INTO TWO (02) LOTS 

“To be opened only during the bid-opening session” File Size and Format: 

The maximum size of the documents that will be uploaded on the platform and constituting the bidder’s offer shall be;

-     5 Mb for Administrative offers; -       15 Mb for the Technical offers; -      5 Mb for the financial offers.

Supported formats shall include: -      PDF formats for texts documents; -      JPEG formats for images.

The Tenderer shall use a compression software to reduce the size of the file to be submitted.

         The maximum deadline provided by the Contracting Authority for the execution of the works subject of this Invitation to tender is Four (04) calendar Months.

4. Lots: this project is divided in to two lots as shown below 

          The bidder must include in his administrative documents, a bid bond issued by a firstrate financial establishment approved by the Ministry in charge of Finance and whose list is found in document N^o. 12 of the Tender File, of an amount, (See table below) valid for thirty (30) days beyond the date of validity of bids.

        Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Governor, Senior Divisional Officer, Divisional Officers….) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender. 

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the _15_/_05_/2026 at 11.00 am local time, in the conference hall of the North West Regional Assembly Internal Tenders’ Board, by its competent members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The bids shall be evaluated according to the main criteria as follows:

A. Eliminatory criteria

1.    Absence or non-conformity of an element in the administrative file non regularized within 48 hours after opening of bids

2.    Execution deadline higher than prescribed in the Tender File;

3.    False declaration or falsified documents;

4.    Absence or insufficient bid bond;

5.    A bid with the external envelope carrying a sign leading to the identification of the bidder;

6.    Incomplete financial file;

7.    Non respect of 75% of essential criteria; 8. Suspended by MINMAP for 2026. 

9.          Average annual turnover of at least the tendering amount (Average annual turnover calculated as total certified payments received for contracts in progress or completed, within the last five (5) years (from 2021). This should be justified by copies of past contracts (completed or ongoing). Final reception minutes for all completed contracts before 2026 and provisional reception minutes for contracts completed in 2025 should be presented.

10.      Failure to comply with the format of file type and size for online submission;

11.      Failure to present a CDEC receipt or proof of  deposit of the amount of the bid bond requested into the Deposit and Guarantee Fund;

12.      Failure to present a certificate of categorization or receipt of deposit of file for categorisation of the enterprise in the “Building and General Equipment” subsector of activities.

B. Essential criteria

1-   General presentation of the Tender Files;

2-   Financial capacity;

3-   References of the company in similar achievements visa by the competent authority; 4- Quality of the personnel;  

5-               Technical organization of the works;

6-               Safety measures on the site;

7-               Logistics;

8-               Attestation of site visit duly signed on honour by the bidder and report of site visit with pictures;

9-               Special Technical Clauses initialed in all the pages, signed and dated at the last page;

10-           Special Administrative Clauses completed and initialed in all the pages, signed and dated at the last page.

11-           Provide a backup copy of offers saved in a USB key or a CD/DVD on time;

The evaluation will be done in a binary way (yes) or (no) with an acceptable minimum score of 75% of the essential criteria taken in account. (A Bidder can bid for more than one Lots but can be awarded only one Lot)

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the office of the Director of General Affairs, North West Assembly Building, Block “A”. (Tel

N°2 33 36 00 92).