CONSTRUCTION OF A COMMUNITY HALL IN SOH - NGWO, Njikwa Municipality

The works include the following:

The evaluation of the bids shall be done in three (03) steps:

Ø  1^st step: Verification of the conformity of the administrative file;

Ø  2^nd step: Evaluation of the technical file;

Ø  3^rd step: Analysis of the financial file.

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of building construction and civil engineering in general.

The works, subject of this invitation to tender, shall be financed by the MINADER PUBLIC INVESTMENT BUDGET - 2026 Year.

The tender file may be consulted at the Njikwa Council office (through the Council Development Officer) during working hours, as soon as this tender notice is published.

The tender file may be acquired from the Njikwa Council office (through the Council Development Officer) upon presentation of a non-refundable treasury receipt of 42,000 (FORTY TWO THOUSAND) FCFA. Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Njikwa Council Office not later than 15/04/2026 at 10 a.m local time and should carry the inscription.

The maximum execution deadline shall be FOUR (04) MONTHS, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 500,000 ( FIVE HUNDRED THOUSAND) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than THREE (03) MONTHS and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 15/04/2026 at 11 a.m in the Conference Hall of Njikwa Council by the competent tenders board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of the bids shall be done in three (03) steps:

Ø  1^st step: Verification of the conformity of the administrative file;

Ø  2^nd step: Evaluation of the technical file;

Ø  3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

14.1-Eliminatory criteria

14.1.1- Administrative documents

·      Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;

·      Any company having a past project, notified to commence in in the corresponding year and which has not yet been received;

·      False declaration or falsified documents;

·      Suspended by MINMAP in 2026.

·      Lack of tender purchase receipt.

·      Absence of a CDEC receipt,

·      Absence of certified true copy of certificate of categorisation if applicable ( NB: certified by MINMAP )

14.1.2- Technical file or CERTIFICATE OF CATEGORSIATION

·      Incomplete  or non compliant documents;

·      False declaration, forged or scanned documents;

• Non existence in the technical file of the rubric « organization, methodology and planning »

·      Absence of the prefinancing capacity of at least TWELVE MILLION FIVE HUNDRED THOUSAND(12,500,000) F CFA.

·      Any company having a 2025 project, notified to commence in 2025 and which has not yet been received;

·      Technical assessment mark lower than 80% of “Yes”.

14.1.3- Financial offer

·      Incomplete financial offer;

·      Non compliant documents;

·      Omission of quantified unit price in the financial offer;

·      Absence of break down price.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of One hundred and twenty (120) days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the Njikwa Council Office.