Within the framework of the execution of the 2025 Investment Budget of the Bamenda City Council, the City Mayor hereby launches an Open National Invitation to Tender for the supply of furniture and office equipment to the Bamenda City Council.

The supply shall include Office tables and chairs; reception chairs, desktop computers, photocopiers, stabilizers and others as described in the detailed estimate.

The estimated cost of the supply stands at seventy-five million (75,000,000) Francs CFA inclusive of all taxes

The supply in this tender is regrouped in a single lot.

Participation in this invitation to tender is opened to all registered suppliers in the Republic of Cameroon

The services in this invitation to tender shall be funded by the 2025 Investment Budget of the Bamenda City Council under budgetary heads 24114 and 60150.

The file may be consulted during working hours at the SIGAMP Services Bamenda City Council, Tel: 233 36 12 67 and COLEPS Platform www.publiccontract.cm or www.marchespublics.cm, upon publication of the invitation to tender.

The tender file may be obtained from the office of the SIGAMP Services Bamenda City Council, Tel: 233 36 12 67 as soon as this notice is published against payment of a non-refundable sum of eighty-two thousand (82,000) CFA francs payable at the Bamenda City Council Treasury under the budgetary head 712 101.

Bids drafted in English or French shall be submitted on the COLEPS platform www.publiccontract.cm or www.marchespublics.cm not later than 07/10/2025 at 10am server time. A backup copy of the bids store in a USB key in PDF format shall equally be submitted in a sealed envelope to the SIGAMP office and the original copy of the administrative file.

The maximum execution timeframe provided for by the Project Owner for the supply subject of this tender is three (03) calendar months.

Each bidder must include in his administrative documents, a bid bond or its equivalent accompanied by a CDEC receipt issued by a first rate-bank or insurance company approved by the Ministry in charge of Finance featuring in this tender file of the amounts of one million five hundred thousand (1,500,000) Francs CFA and valid for thirty (30) days beyond the original date of validity of the bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and that of the successful bidder shall be retained until the required performance guarantee for good execution is provided.

For fear of being rejected, only scanned originals or certified true copies by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice except CNPS with a validity of one month.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening of the bids in one phase shall be done on the 07/10/2025 at 11.00 am prompt in the Conference Hall of the Bamenda City Council Internal Tender Board by the board members. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity. The bidder is expected to submit a back-up copy of the bids in a USB key sealed in an envelope.

The evaluation criteria are of two types: the qualifying criteria and the essential criteria. These criteria are

designed to identify and reject bids incomplete or non-compliant to the essential conditions established in the Bidding Documents relating to Offers including the admissibility of administrative documents, compliance of the technical offer to the CAD specifications and qualification of candidates.

14.1.               Elimination criteria

These criteria are designed to identify and reject incomplete bids or non-compliant to essential conditions established in the Bidding Documents relating to Offers including the admissibility of administrative documents and technical qualification of candidates.

These criteria are:

• Absence or insufficient bid bond or its equivalent;
• False declaration or falsified documents;
• Omission of a quantified task on the bill of quantities and cost estimates

§  Non-compliance to the tender model;

§  Delivery deadline more than that prescribed.

§  Non respect of 75% of essential criteria,

• Non-acceptance of the conditions of the contract;

§  Non-compliance with the following major technical specifications;

§  Non submission of bids online;

§  Non submission of a CDEC receipt.

14.2.               Essential criteria

The evaluation of the technical offers will be made following the binary (yes / no) on the basis of the essential qualification criteria below:

o    Bidder's references;

o    Financial capacity;

o    Conformity to technical specifications;

o    After-sales services.

Only bidders who obtain at least 75% of the essential criteria shall be judged technically qualified and admitted for financial evaluation. References should be recent enough (under 10 years) and justified with extracts of contracts. The details of these essential criteria are specified in the evaluation matrix.

The contracts shall be awarded to the bidder whose bids shall be judged technically qualified in compliance with the tender file and is evaluated as the lowest.

Bidders will remain committed to their offers for 90 (ninety) days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from the SIGAMP Services Bamenda City Council, Tel: 233 36 12 67 and COLEPS Platform www.publiccontract.cm or www.marchespublics.cm, upon publication of the tender.