Within the frame-work of the 2025 Public Investment Budget, the Contracting Authority

(The Senior Divisional Officer) for Boyo, hereby representing the State of Cameroon, launches

an Open National Invitation to tender by EMERGENCY PROCEDURE for the Construction of the

Inspectorate of Basic Education for Fundong Sub Division (lot 1) and the Construction of the

Inspectorate of Basic Education for Njinikom Sub Division (lot 2) Boyo Division, North West

Region,

The works subject of this invitation to tender shall require the Construction of the

Inspectorate of Basic Education for Fundong Sub Division (lot 1) and the Construction of the

Inspectorate of Basic Education for Njinikom Sub Division (lot 2) Boyo Division, North West

Region. The works and services required are found in the detail description mentioned in the

respective bills of quantities and cost estimates.

The estimated cost of the operations (tasks) following feasibility studies stands as

specified in the table below: -

The works subject of this invitation to tender shall be in two (02) lots defined with

specifications as in the table below: -

Participation in this invitation to tender is open to all registered and qualified companies

or groups of companies based in the Republic of Cameroon with the required technical and

professional expertise in the domain of construction accompanied by the necessary financial

capability.

Works which form the subject of this invitation to tender shall be financed as per the

program budget head of the 2025 Public Investment Budget (PIB 2025) of the Republic of

Cameroon as specified in the table below: -

Works which form the subject of this invitation to tender shall be financed as per the

program budget head of the 2025 Public Investment Budget (PIB 2025) of the Republic of

Cameroon as specified in the table below: -

The Tender documents shall be obtained immediately after publication of this invitation

to tender from the Service of the Contracting Authority during working hours at the Divisional

Office Fundong (Service for economic and financial affairs). The document shall be obtained

upon presentation of a Public Treasury receipt showing the payment of a non-refundable sum of

one hundred thousand (100,000) francs CFA.

Each bid written in English or French shall be signed by the bidder or by a duly authorized

Representative and presented in Seven (7) copies that is one (01) original and Six (06) copies

labelled as such. These shall be submitted in one sealed external envelope containing three (3)

envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents

and Envelope C: Financial documents. It shall reach the office of the Senior Divisional Officer for

Boyo, not later than 25/03/2025, at 10:00 am local time. The sealed external envelope shall be

free of all identification marks, failing which it shall be rejected.

The sealed external envelope addressed to the Contracting Authority shall bear the

following inscriptions:

OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE

No. 001 /ONIT/MINAT/SDO/FUNDONG/DTB/2025 OF 04/03/2025, FOR THE CONSTRUCTION OF THE

INSPECTORATE OF BASIC EDUCATION FOR FUNDONG SUB DIVISION (LOT 1) AND THE CONSTRUCTION OF THE

INSPECTORATE OF BASIC EDUCATION FOR NJINIKOM SUB DIVISION (LOT 2), BOYO DIVISION NORTH WEST

REGION

(TO BE OPENED ONLY DURING THE BIDS OPENING SESSION OF THE TENDERS BOARD)

The maximum execution deadlines provided for by the Contracting Authority (SDO BOYO)

for the execution of the works subject of this tender shall be (90) calendar days (three months)

for each lot with effect from date of notification of the Service Orders to start execution

Each bidder shall enclose in his administrative documents a bid bond issued directly in the

bidder’s name by a first rate bank approved by the Ministry in charge of Finance and that shall

respect the model in this tender file featuring on the list in document 12 of the tender file and

valid for ninety (90) days beyond the original date of the validity of the offers.

Under risk of being rejected, administrative documents must be produced in originals or

true copies certified by the issuing services of the required administrative documents

(Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case

may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the

Special Tender Regulations. They must obligatorily not be older than three (03) months or must

not be produced after the submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender

file shall be declared null and void, especially bids containing a bid bond not issued directly in

the bidder’s name by a first-rate bank approved by the Ministry in charge of Finance.

The bid bond which shall only be released by the Contracting Authority shall be released for

unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the

successful bidder to whom the contract will be awarded, the bid bond shall be returned to the

contractor by the Contracting Authority once the final bond has been provided.

Bidders shall remain committed to their offers for a period of ninety (90) calendar days from

the last date for the submission of tenders, that is, the tenders shall be valid for ninety (90)

calendar days with effect from their submission deadline.

NB: The contractor shall, present the originals of the respective certified documents for strict

verification of their authenticity during site installation.

Bids shall be opened by the Divisional Tenders Board for Boyo in a single phase on the

25/03/2025, at 11:00 am local time in the hall of the Divisional Office Fundong. Only bidders or

their authorized representatives having a perfect knowledge of the file may attend the bid

opening session. Note should be taken that in case of any ambiguities or differences during

opening, only the original shall be considered authentic, that is, any bid which shall not comply

with the requirements of the tender file shall be rejected.

Tender conformity shall be evaluated as per the following:

A) Eliminatory Criteria.

- Offers (bids) submitted after the deadline or time limit;

- Bids submitted in unsealed external envelopes.

- External envelopes with identification marks or inscriptions which may lead to the

identification of the said company

- Absence of a document in the administrative file

- Administrative documents more than 3months old;

- Absence of original or properly certified administrative document or documents certified

more than one time,

- False declaration or forged documents;

- Absence of bid bond or bid bond not issued directly in bidder’s name by a first-rate bank

approved by the Ministry in charge of Finance.

NB: Bid bond for a group of enterprises must bear the name of mandated enterprise with the

names of the other enterprises mentioned as well.

- Execution period longer than prescribed in the Tender file

- Technical evaluation mark less than 70 % (non-respect of 70 % of the essential criteria);

- Absence of quantified unit price (omission of a unit price in the financial bid).

B) Essential Criteria They are primordial or key modalities in the judgment of the

technical and financial capacity of candidates to execute the tasks forming the subject

of the invitation to tender. They were determined in relation to the nature and content of

the tasks to be executed. Hence in the evaluation of: -

(i) Technical documents, it shall be the binary method (YES or NO) based on the

following distribution of points:

The contract shall be awarded to the lowest bidder who must have fulfilled the

administrative, technical and financial requirements.

Bidders shall remain committed to their offers for ninety (90) calendar days from the

deadline set for the submission of tenders (offers).

Additional information may be obtained during working hours from the Service for economic

and financial affairs at the Divisional Office Fundong.