Within the framework of 2025 public Investment Budget, the Lord Mayor of Ndop Council, Contracting Authority, hereby launches by the normal procedure an Open National Invitation to Tender for the THE CONSTRUCTION OF A BLOCKS OF TWO (2) CLASSROOMS AND OFFICES AT GS NTENGKO  IN NDOP MUNICIPALITY,  NDOP SUB DIVISION, NGOKETUNJIA DIVISION OF THE NORTH WEST REGION

hereby launches by the normal procedure an Open National Invitation to Tender for the THE CONSTRUCTION OF A BLOCKS OF TWO (2) CLASSROOMS AND OFFICES AT GS NTENGKO  IN NDOP MUNICIPALITY,  NDOP SUB DIVISION, NGOKETUNJIA DIVISION OF THE NORTH WEST REGION

The works is divided in two lots as on the table below:

NB/: A bidder can be awarded only one lot

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the 2025 Public Investment Budget with imputations and authorization numbers as seen on the table above

The file may be consulted during working hours at the Ndop Council, Mayor's Secretariat Telephone N⁰237 677 62 25 01/677185523, as soon as this notice is published.

The file may be obtained from the Ndop Council Mayor Private Secretariat Telephone N⁰ 237 677 62 25 01/677185523 as soon as this notice is published against payment of the sum of 35,000 CFA francs (thirty-five thousand Francs CFA), payable at the Ndop Council Treasury, representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Ndop council service of award not later than ………. 2025 at 10:00 AM local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER No…03/ONIT /NC/ NCITB / 2025 of …30 JANUARY   2025 FOR THE CONSTRUCTION OF A BLOCKS OF TWO (2) CLASSROOMS AND OFFICES AT GS NTENGKO  IN NDOP MUNICIPALITY,  NDOP SUB DIVISION, NGOKETUNJIA DIVISION OF THE NORTH WEST REGION

               “To be opened only during the bid-opening session”

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this invitation to tender is 90 days.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of 440,000 CFA (FOUR HUNDRED AND FORTY THOUSAND Francs CFA valid for thirty (30) days beyond the date of validity of bids

In order not to be rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. 

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the …06/03/2025 at 11:00 AM local time, in the Ndop Council Hall, by the Ndop Council Internal Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice.

Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1.      -False declaration or falsified documents;

2.      -Absence or insufficient bid bond;;

3.      -Incomplete financial file;

4.      -Omission of a unit price in the financial bid;

5.      -Score less than 75%.

6.      Absence or non-conformity of a document in the administrative file. The bidder may be given 48H to provide the absent document.

7.      A bid with a sign or mark that can identify the bidder

2. Essential criteria

1-     General presentation of the tender files;

2-      Financial capacity;

3-     References of the company in similar achievements;

4-     Quality of the personnel; 

5-     Technical organization of the works;

6-     Logistics;

7-     Attestation and report of site visit;

8-     Special Technical Clauses initialed in all the pages; sign and dated on the last page

9-     Special Administrative Clauses completed and initialed in all the pages, sign and dated on the last page

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum of 75% of the essential criteria taken in account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the NdopCouncil, Service of Award of Public Contracts Telephone N⁰237 677 62 25 01/677185523.