Within the framework of the execution of the 2025 Public Investment Budget, the Mayor of Fonfuka Council, Project Owner and Contracting Authority hereby launches an Open National Invitation to  Tender (by  the Emergency  Procedure) FOR  THE CONSTRUCTION  OF  POTABLE  WATER  SUPPLY SCHEME IN NJINIJUO VILLAGE.

Works to  be  done  consists  of; Preparatory  Works,  Construction  Works,  Catchment,  Circular  Storage Tank, Filtration Unit, Rehabilitation and Piping Network, Environmental Mitigation Measures, Project Sustainability. etc.
The  works  comprise  the  preliminary  studies  carried  out  on  the  site  and  the  detailed  information provided in the technical specifications and the quantitative estimates FOR THE CONSTRUCTION OF POTABLE WATER SUPPLY SCHEME IN NJINIJUO VILLAGE.

The estimated cost after preliminary studies stands at:

Works are combined in a Single Lot;

Participation in this invitation to tender is opened to duly legalized Cameroonian based Companies
that fulfil the requirements of this invitation to tender and exercising in the domain of public contracts

Participation in this invitation to tender is opened to duly legalized Cameroonian based Companies  that fulfil the requirements of this invitation to tender and exercising in the domain of public contracts

The  file  may  be  consulted  during  working  hours  at the technical  service of  the Fonfuka Council, Telephone No (237) 675 32 21 75 as soon as this Tender Notice is published

The file may be obtained from the technical service of the Fonfuka Council, Telephone N
o (237) 675 32 21 75 as soon as this Tender Notice is published against payment receipt of a Non-Refundable sum  of 40,000 FCFA (Forty Thousand Francs), payable at the Fonfuka Council Municipal Treasury,  representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (Seven) Copies including 01 (One) original and 06 (Six) copies should reach the Fonfuka Council premises at Fonfuka not later than 21/02/2025__ at 10 a.m. local time and should carry the inscription:
-  Envelop A: Administrative Documents;
-  Envelop B: Technical Offer;
-  Envelop C: Financial Offer.
These three (03) envelopes containing the Bids will be put in a fourth one (Kaki colour) which shall  be sealed and labelled imperatively as follows:

« OPEN NATIONAL INVITATION TO TENDER »
(BY THE EMERGENCY PROCEDURE)
No. 00007/ONIT/MINDDEVEL/FC/FCITB/PIB/2025 OF 29/01/2025

FOR THE CONSTRUCTION OF POTABLE WATER SUPPLY SCHEME IN NJINIJUO
VILLAGE.

“To be opened only during the Bids-opening session”
NB: The fourth envelop shall not bear any identification mark of the Bidder or any compromising sign/indication of the Enterprise.
The fourth envelop should be a plain type and carrying no Trademark

The maximum deadline provided by the Contracting Authority for the execution of the works forming  the subject of this invitation to tender is Three (03) calendar Months from the date of notification of Service Order to start works

Each Bidder must include in their administrative documents, a Bid Bond issued by a first-rate banking establishment approved by the Ministry in charge of Finance. Whose list is found in document No. 12  of this Tender File , of an amount, set at 2% of the estimated amount, all taxes inclusive, of the project  amount  in  accordance  with  the  Order  in  force  (Prime  Ministerial  Order  No.  093/CAB/PM  of  5/11/2002) as follow

Valid for thirty (30) days beyond the date of validity of Bids. As per article 90 (9) of the Public  Contracts Code  (Decree  No.  2018/366 of 20th
June  2018),  certified  cheques  or  bank  cheques  are  acceptable in the place of Bid Bond. The Bid Bond shall be addressed to the Contracting Authority  and following the conditions of the invitation to tender.

Under  penalty  of  being  rejected,  only  originals  or  true  copies  certified  by  the  issuing  service  or  administrative  authorities  (Governors, Senior  Divisional  Officers,  Divisional  Officers)  must  imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.
They must obligatorily be not older than three (03) months preceding the date of launching of the  tender or may be established after the signature of the tender notice.
Any Bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible.
This refers especially to the absence of a Bid Bond issued by a first-rate bank approved by the Minister  in charge of Finance. 

on the 07/03/2025 at 11:00 a.m. local

Evaluation criteria
The Bids shall be evaluated according to the main criteria as follows:
A. Eliminatory criteria
  Outright elimination during the opening session of the Bids
1.  Deadline for delivery higher than prescribed;
2.  False declaration or falsified documents;
3.  A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
4.  Absence of Bid Bond
5.  Non-respect of 75%of essential criteria;
NB! During  the  opening  session  of  the Bids, if  a  document  of  the  administrative  bid  is  absent  or
noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document
else it will be eliminated during the evaluation of the Bids. No such document will be accepted after this
deadline.
B.  Essential criteria
The criteria relating to the qualification of the candidates shall be indicatively assessed on:
1.  General presentation of the tender files;
2.  Financial capacity;
3.  References of the company in similar achievements;
4.  Quality of the personnel;
5.  Technical organization of the works;
6.  Safety measures on the site;
7.  Logistics;
8.  Attestation and report of site visit;
9.  Special Technical Clauses initialled in all the pages;

10. Special Administrative Clauses completed and initialled in all the pages.
- Methodology; Methodological approach and relevance of proposed solutions;  Yes / No
- Experience; References of the Bidder (experience of at least two (02) years in similar
works) (attach proof) Yes / No
- Equipment; Availability of material and essential equipment (attach proof)  Yes / No
- Personnel; Experience of supervisory staff (at least senior technician in Bioingineering/  Hygiene and Sanitation with two (02) years’ experience or Civil/Rural Technician with three (03) years of experience. Proof with duly signed CVs.
Yes / No
- Financial situation; Turnover, Financial capacity, Access to credits or other financial
sources to the tune of 20,000,000 FCFA (Twenty Million Francs);
Yes / No
- Planning of works; Deadline of execution. Proof with GANTT and PERT planning  Yes / No
- Presentation of offer; packaging, binding, clear copies etc.  Yes / No
NB: The  non-compliance  with  any  three  (03)  criteria  out  of  the  Seven  (07)  above  shall  cause  the  elimination of the bid.
These essential criteria are subject to lower limits, the details of which are spelled out in the Special  Regulations of the invitation to tender

The evaluation will be done in a purely binary method with a positive (Yes) or negative (No) with an  acceptable minimum of (Yes) 75% of the essential criteria taken into account.
The  contract  will  be  awarded  to  the  bidder  who  would  have  proposed  the  offer  with  the  lowest  reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied  to 100% of the eliminatory criteria and at least 75%of the essential criteria.
Pursuant to justification by the bidder, unconvincing abnormally low costing will not be accepted as prescribed in the Special Regulations of the invitation to tender.

Bidders  will  remain  committed  to  their  offers  for sixty  (60)  days  from  the  deadline  set  for  the submission of tenders.

Complementary technical information may be obtained during working hours at the Technical Service  of the Fonfuka Council, Telephone N0  (237) 675 32 21 75