Within the framework of the 2025 MINFOF Public Investment Budget (PIB of the Ministry of Forestry and Fauna), the Mayor of Balikumbat Council “Contracting Authority” hereby launches by emergency procedure an open National Invitation to Tender for Tree planting in Balikumbat municipality. This invitation to tender is as follows:

Work to be done consists of Tree planting in Balikumbat Municipality, Ngoketunjia Division. The works include the following:

20,0000,000

NOT APPLICABLE

Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

  The said Works shall be financed by the Public Investment Budget (PIB) of the Ministry of Forestry and Fauna for the 2025 financial year assigned to the Mayor of Balikumbat Council as Contracting Authority with Budget Heads N°: ………………………………………………

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Balikumbat Council Office of Award for Public Contract TEL: 670912286

The file may be obtained at the Balikumbat Council office  for the award of Public Contracts, Telephone N⁰ 670912286 as soon as this notice is published against payment of a non- refundable sum of (38,000) thirty-eight thousand CFA francs, payable at the Balikumbat Council Treasury(679691743) representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Balikumbat Council at the Service for the award of Public Contracts, not later than the 05/02/2025 at 10.00 am local time. It should be labelled as follows:

“OPEN NATIONAL INVITATION TO TENDER

N°: 03/ONIT/MINDDEVEL/NWR/NG/BC/BCITB/2025 0F 08/01/2025 FOR THE FIGHT AGAINST CLIMATE CHANGE THROUGH THE PLANTING OF 7000 ENVIRONMENTALLY FRIENDLY TREES IN BALIKUMBAT MUNICPALITY.

‘’TO BE OPENED ONLY DURING THE BID OPENING SESSION”

The maximum execution deadline shall be six (06) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder should include in his administrative document, a bid bond of FCFA 400 000 [four hundred thousand CFA francs) issued by a first rate-bank approved by the Ministry in charge of Finance in conformity with COBAC conditions.

Against the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities of the administrative document required, including the bid bond, shall imperatively be produced in accordance with the Special Conditions of the invitation to tender. They shall neither be older than three (03) months nor be produced before the signing of the tender notice.

            Any offer not in conformity with the prescriptions of this notice and tender file shall not be accepted, especially the absence of a bid bond issued by a first rate-bank, approved by the Ministry in charge of Finance, or the non-respect of the model of the tender file documents, shall lead to a pure and simple rejection of the offer without any appeal being entertained.

Under penalty of being rejected, only originals or true copies certified by the issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice 

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in single phase. The opening of the Administrative documents, Technical and Financial offers shall take place on the 05/02/2025 at 11:00 AM local time, by the Balikumbat Council Internal Tenders Board in the Council Hall.

Only bidders may attend or be represented by duly mandated persons of their choice.

There are two types of evaluation criteria: eliminatory and essential criteria.  The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

1. Eliminatory criteria

1.      - Absence or non-conformity of a document in the administrative file 48 hours after the bid opening session;

2.      -False declaration or falsified documents;

3.      -Absence or insufficient bid bond;

4.      –Incomplete financial file;

5.      -Omission of a unit price in the financial bid;

6.      –Technical Score less than 22/29 (75.9%);

7.      –external envelope carrying a sign that can identify the bidder;

8.      –date line for delivery higher the prescribed;

9.      -- Absence of attestation and report of site visit with valid pictures of the site;

2. Essential criteria

1-     General presentation of the bids;

2-      Financial capacity;

3-     References of the company in  similar achievements;

4-     Quality of the personnel; 

5-     Technical organization of the works;

6-     Logistics;

7-     Special Technical Clauses initialed in all the pages and signed on the last page;

8-     Special Administrative Clauses completed and initialed in all the pages and signed on the last page.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 76%of the essential criteria

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 (a) of the public contracts code).

The bidders shall remain committed to their offers during a period of 60 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours at the Balikumbat Council, Office of Award of Public Contracts on 670912286.