1. Subject of the Request for Quotation:
Within the framework of the2026 Public Investment Budget, The Governor of the North-West Region, Delegated Contracting Authority, hereby launches a Request for Quotation FOR THE SUPPLY OF OFFICE EQUIPMENT TO THE REGIONAL DELEGATION OF POST AND TELECOMMUNICATION (MINPOSTEL-NW)
.
MINPOSTEL PIB - 2026
The estimated cost after preliminary studies is TWENTY-SEVEN MILLION FIVE HUNDRED THOUSAND (27,500,000) CFAF ALL TAXES INCLUDED
The supply is in one lot.
Participation to this Request for Quotation is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of general supplies and provided they are in compliance with the Cameroonian laws and in force with categorisation.
Works which form the subject of this Request for Quotation shall be financed by MINPOSTEL Public Investment Budget for 2026, under budget head no 60 45 452 1 44 60004 0460524118.
The file may be consulted during working hours at the Governor of North-West Region office in Bamenda or online using the address; www.marchespublics.cm, as soon as this notice is published.
The file may be obtained from the Governor of North-West Region office in Bamenda, or online using the address: www.marchespublics.cm, as soon as this notice is published against payment of the sum of Forty
Six Thousand (46,000) FCFA , payable at a Public Treasury, representing the cost of purchasing the Tender
File.
The method of submission shall be online and each offer should be drafted in English or French.
The Tender must be submitted by the bidder on the COLEPS Platform not later than ___/___/2026 at 11:00am local time. A backup copy of the Tender saved in a USB key or a CD/DVD must be sent in a sealed envelope with a clear and legible indication “backup copy” within the time limit and should carry the inscription:
<< REQUEST FOR QUOTATION No 010/RQ/GOV-NW/RTB/2026OF 27/04/2026 FOR THE SUPPLY OF
OFFICE EQUIPMENT TO THE REGIONAL DELEGATION OF POST AND TELECOMMUNICATION (MINPOSTELNW)>>
“To be opened only during the bid-opening session”
The maximum deadline provided by the Delegated Contracting Authority for the execution of the supplies forming the subject of this Request for Quotation is Ninety (90) days.
Each bidder must include in his administrative documents, a bid bond in line with the prescription of Caisse des Depots et Consignations (CDEC) approved by the Ministry in charge of finance and whose list is found in this Consultation File, of an amount of Five Hundred and Fifty Thousand (550,000)francs CFA and valid for thirty (30) days beyond the date of validity of bids.
Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers….) must imperatively be produced in accordance with the Special Regulations of the Request for Quotation.
They must not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice
Any bid not in compliance with the prescriptions of the Tender file shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.
The bids shall be open in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the __29__/__05_/2026 at 12:00 noon local time, in the conference hall of the Governor's office, by its competent Members. Only bidders may attend or be represent by duly mandated persons of their choice and having a good knowledge of their files.
The bids shall be evaluated according to the main criteria as follows:
A. Eliminatory criteria
1. Absence or non-conformity of an element in the administrative file not regularized after 48hrs from the opening time;
2. Deadline for delivery higher than prescribed;
3. False declaration or falsified documents;
4. Absence or insufficient bid bond;
5. Incomplete financial file;
6. Change of quantity or unit;
7. Failure to provide a backup copy of offers saved in a USB key or a CD/DVD on time;
8. Failure to comply with the format of file type and size for online submission;
9. Failure to present a CDEC receipt or proof of deposit of the amount of the bid bond requested into the Deposit and Guarantee Fund (DGF).
10. Failure to present a certificate of categorization or receipt of deposit of file for categorization of the enterprise in the “Building Construction and General Equipment” sub-sector of activities.
11. Non respect of 86% of essential criteria;
12. Suspended from public contracts by MINMAP in 2025 13. Non-respect of tender model.
B. Essential criteria
The evaluation of the technical offers shall be based on the outlined criterion in the table below. It shall be done in the following manner positive (YES) or negative (NO).
|
No |
Criteria |
|
1 |
Attestation of solvability of at least 80% of the financial offer (obtained from a bank recognized by the Ministry of Finance). |
|
2 |
Experience of the bidder (01 contract justifying similar supplies and justified by the first and last pages of the contract and the Reception Minutes). Not applicable to new enterprises less than five years. |
|
3 |
The execution time of Delivery: Not more than 90 days from the date of notification of the Service Order to commence works. |
|
4 |
Proof of the acceptance of the Contract conditions. The Rules of the Consultation initialled, signed and dated on the last page. The quotations and technical specifications initialled, signed and dated on the last page |
|
5 |
Furniture Team Head: At least Woodwork or furniture technician with 02 years working experience (HND Diploma and CV signed and dated) |
15- Technical Evaluation.
The evaluation of these criteria would be done on a purely binary system: positive (YES) or negative (NO). Any negative response (NO) during the examination of the elimination criteria shall lead to the disqualification of the offer. Concerning the essential criteria, a minimum of 86% positive responses would be needed for a bid to be retained for the financial evaluation.
16- Financial Evaluation.
Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures.
Every bid should, in order not to be rejected, contain a Caution Fee of Five Hundred and Fifty Thousand (550,000) Francs CFA issued by a bank recognized by the Ministry of Finance for a period of thirty (30) days beyond the validity of the offer.
17. Administrative Documents.
The required administrative documents should be, under penalty of being rejected; only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers….) must be produced in accordance with the Special Regulations of the Request for Quotation. They must not be older than Three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.
The bidders shall remain engaged to their offers for a period of Ninety (90) days as from the date fixed for the reception of offers.
Complementary technical information may be obtained every day during working hours from the Governor’s office North West Region, room 108, Tel: 233361941/ 652582344.