The Government of Cameroon has received funding from the World Bank to finance the cost of the Local Governance and Resilient Communities Project (PROLOG). As part of its implementation, PROLOG has signed an agreement with WABANE COUNCIL (PROLOG COMMUNITY INVESTMENT SUPPORT GRANT AGREEMENT - WABANE COUNCIL, LEBIALEM DIVISION, SOUTHWEST REGION) to build community infrastructure.
As part of the agreement, financing for the construction and equipping (60 benches) of two classrooms at GS Marita, WABANE Council, Lebialem Division, South-West Region, for a completion period of sixty (60) calendar days.
The Contractor shall quote its total price in the Contractor’s Quotation Form.
The Contractor shall also fill in its rates and prices for all items of the Works described in the attached Bill of Quantities. Items against which no rate or price is entered by the Contractor will not be paid for by the Employer when executed and shall be deemed covered by the rates for other items and prices in the Bill of Quantities.
The rates and prices shall include all duties, taxes, and other levies payable by the Contractor under the Contract, as of the date 7 (seven) days prior to the deadline for submission of quotations
A Contractor expecting to incur expenditures in other currencies for inputs to the Works supplied from outside the Employer’s Country and wishing to be paid accordingly, shall indicate a foreign currency of its choice in addition to the local currency in CFA Francs XAF.
one lot
1. The materials, equipment and services to be supplied under the Contract and financed by the Bank may have their origin in any country subject to Para. 9. At the Employer’s request, Contractors may be required to provide evidence of the origin of materials, equipment and services.
The Mayor of WABANE Council now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ. As soon as the RFQ is published, the tender’s file will be made available to all bidders, either at their request to the WABANE Concil (Employer) or the PROLOG PMU/RCU.
1. Any clarification request regarding this RFQ may be sent in writing to
Attention of: The Mayor of WABANE Council
Administration: WABANE Council
Town: WABANE
PO. Box:
Country: Cameroon
Cell phone:
Mail : ________________ copy to leotabeako@minddevel.gov.cm, e.abdoul2025@minddevel.gov.cm.
The deadline for receipt of requests for clarification, expressed as a number of days before the deadline for submission of tenders, is seven (07) days Employer will send a copy of its response to all the Companies, including a description of the request for clarification, but without identifying its source.
1. The address for submission of Quotations is:
Attention of: The Mayor of WABANE Council
Administration: WABANE Council
Town: WABANE
Located at:
PO. Box:
Country: Cameroon
Cell phone:
Mail: __________ copy to leotabeako@minddevel.gov.cm, e.abdoul2025@minddevel.gov.cm
1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:
“RELAUNCH OF REQUEST FOR QUOTATIONS N°016/RFQ/WC/WCTB/2025 OF 04/12/2025 Concerning construction and equipping (60 benches) of two classrooms at GS Marita, WABANE Council, Lebialem Division, South-West Region.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
for a completion period of sixty (60) calendar days.
1. The successful company must provide a Performance Bond in accordance with the terms of the contract
1. The Contractor shall furnish a technical proposal including a statement of work methods, equipment, personnel, schedule, and any other relevant information, in sufficient detail to demonstrate the adequacy of its proposal to meet the work’s requirements and the completion time.
Other: The Service Provider shall also produce an administrative file consisting of original documents or copies certified true by the issuing departments and consisting of the following valid items: (i) Trade Register; (ii) Certificate of tax compliance, (iii) Location plan signed on honor indicating the council of the tenderer; (iv) Certificate of non-bankruptcy; (v) Certificate of non-exclusion from public contracts; (vi) Tender certificate issued by the CNPS; (vii) Tax registration certificate; (viii) Bank domiciliation certificate; (ix) Site visit certificate and report signed on honor by the tenderer; (x) attestation of categorization.
Note: It should be noted that the administrative documents mentioned above must be less than three (03) months old and be produced in originals or certified copies by the competent issuing authority. The absence of all or some of the above documents will not result in the rejection of the tender at the time of evaluation. However, they will be required when the Contract is awarded.
In addition, bidders will be given 48 hours in which to compete.
1. The deadline for submission of Quotations is the 30/12/2025 at 10 am.
Note: Any tender arriving after the deadline for submission of tenders will be rejected. Tenders will be opened in the presence of the tenderers' representatives at the above-mentioned address.
1. The quotations will be evaluated to determine substantial responsiveness of the technical proposal.
ü Check that the Letter of Quotation is properly completed, dated and signed with the name and title of the signatory;
ü Verification that the Unit Price Schedule and Detailed and Quantitative Specifications have been duly completed, dated and signed.
ü Assessment of the technical qualification of each admissible tender in accordance with the tender evaluation grid.
TENDER EVALUATION GRID
|
No |
Designation |
BINARY NOTATION |
|
1 |
Presentation of the Offer |
|
|
Compliance with the order prescribed in the RFQ and dividers |
Yes/No |
|
|
Legibility and pagination |
Yes/No |
|
|
2 |
Experience of the bidder |
|
|
Two references in the execution of works contracts |
Yes/No |
|
One reference similar to the mission (With supporting evidence)
|
Yes/No |
|
|
3 |
Staff quality |
|
|
a) Mission manager |
|
|
|
Copy of the Mission manager’s diploma (Civil engineer) (Copy of the diploma) |
Yes/No |
|
|
Curriculum Vitae of the Mission Manager, dated and signed |
Yes/No |
|
|
≥ 3 years' experience in a similar field |
Yes/No |
|
|
b) Site manager |
|
|
|
Site manager's diploma (at least Civil/Rural Engineering Technician level), dated and signed |
Yes/No |
|
|
Curriculum Vitae of the Site Manager, dated and signed |
Yes/No |
|
|
Seniority ≥ 3 years in a similar field |
Yes/No |
|
|
|
c) Electrician |
|
|
|
HND in electricity (Copy of the diploma), |
Yes/No |
|
|
Curriculum Vitae of the electriian, dated and signed |
Yes/No |
|
|
Seniority ≥ 3 years in a similar field |
Yes/No |
|
4 |
Construction equipment |
|
|
At least one pick-up truck (produce a certified photocopy of the vehicle registration document or a rental contract with a legal photocopy of the vehicle registration document) |
Yes/No |
|
|
List of small items of equipment appropriate to the task (photocopies of purchase invoices must be provided) |
Yes/No |
|
|
5
|
Work execution methodology |
|
|
Detailed technical note on the organization of the work |
Yes/No |
|
|
Description of the socio-environmental protection rules |
Yes/No |
|
|
Detailed work schedule with deadlines ≤ ninety (90) days |
Yes/No |
|
|
6 |
Special technical specifications, initialed on each page, dated, and signed on the last page |
Yes/No |
|
7 |
Environmental and social clauses, initialed on each page, dated, and signed on the last page |
Yes/No |
|
8 |
Special Administrative Conditions initialed on each page, dated, and signed on the last page |
Yes/No |
|
9 |
Site visit report |
Yes/No |
|
|
Total of “Yes” |
….. /20 |
Note: Only tenders with a total of 17 “Yes” votes out of 20 will be admitted to the next stage of the procedure.
ü Checking arithmetic operations, multiplying unit prices by quantities where necessary and using the price in words to make any necessary corrections;
ü Drawing up a summary table of Quotations based on the amounts corrected for any arithmetical errors, listed in ascending order.
2. For evaluation and comparison purposes, the currency(ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: CFA Francs (XAF). The source of exchange rate shall be: Banque des Etats de l'Afrique Centrale (BEAC). The date for the exchange rate shall be: twenty-eight (28) days before the tender submission date.
(Note: If the reference currency is not quoted on this date, the exchange rate will be that of the last previous quoted day).
3. For technically compliant quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies but including day works where priced competitively, will be compared to determine the lowest evaluated price/s.
1. The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.
28. The Employer shall invite by the quickest means [e.g. e-mail] the successful Contractor/s for any discussion [this is expected to be virtual in light of the emergency situation] that may be needed to conclude the contract or otherwise for contract signature.
The quotations shall be valid until ninety (90) days after opening the tenders
2 The Employer shall communicate by the quickest means with the other Contractors on its contract award decision. An unsuccessful Contractor may request clarifications as to why its quotation was not determined to be successful. The Employer will address this request within a reasonable time.
2 The Employer shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 (fifteen) days after award of contract. The information shall include the name of the successful Contractor, the Contract Price, the Contract duration, summary of its scope and the names of the Contractors and their quoted and evaluated prices.