1. The Government of Cameroon has received funding from the World Bank to finance the cost of the Local Governance and Resilient Communities Project (PROLOG). As part of its implementation, PROLOG has signed an agreement with WABANE COUNCIL (PROLOG COMMUNITY INVESTMENT SUPPORT GRANT AGREEMENT - WABANE COUNCIL, LEBIALEM DIVISION, SOUTHWEST REGION) to build community infrastructure.
1. As part of the agreement, financing for the upgrading of Bangang water supply scheme in Wabane Council, Lebialem Division, South-West Region, for an execution period of sixty (60) calendar days.
The Contractor shall quote its total price in the Contractor’s Quotation Form.
The Contractor shall also fill in its rates and prices for all items of the Works described in the attached Bill of Quantities. Items against which no rate or price is entered by the Contractor will not be paid for by the Employer when executed and shall be deemed covered by the rates for other items and prices in the Bill of Quantities.
The rates and prices shall include all duties, taxes, and other levies payable by the Contractor under the Contract, as of the date 7 (seven) days prior to the deadline for submission of quotations
one lot
1. In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the RELAUNCH OF REQUEST FOR QUOTATIONS process and, in the event the JV is awarded the Contract, during contract execution.
2. A Contractor may have the nationality of any country, subject to the restrictions pursuant to paras. 8 and 9 hereinafter. A Contractor shall be deemed to have the nationality of a country if the Contractor is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or subconsultants for any part of the Contract including Related Services.
1. The Mayor of WABANE Council now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ. As soon as the RFQ is published, the tender’s file will be made available to all bidders, either at their request to the WABANE Concil (Employer) or the PROLOG PMU/RCU.
1. A Contractor that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the appendix to the Contract Conditions (Appendix A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.
2. Contractors that are state-owned enterprises or institutions in the Employer’s country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:
(a) are legally and financially autonomous;
(b) operate under commercial law; and
(c) are not under supervision of the Employer.
A Contractor shall not have a conflict of interest. Any Contractor found to have a conflict of interest shall be disqualified. A Contractor may be considered to have a conflict of interest for the purpose of this Request for Quotations process, if the Contractor
The Mayor of WABANE Council now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ. As soon as the RFQ is published, the tender’s file will be made available to all bidders, either at their request to the WABANE Concil (Employer) or the PROLOG PMU/RCU.
1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:
“RELAUNCH OF REQUEST FOR QUOTATIONS N°012/ONIT/WC/WCTB/2025 OF 04/12/202 Concerning the upgrading of Bangang water supply scheme in Wabane Council, Lebialem Division, South-West Region.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
execution period of sixty (60) calendar days.
The successful company must provide a Performance Bond in accordance with the terms of the contract
The quotations shall be valid until ninety (90) days after opening the tenders
The deadline for submission of Quotations is the 30/12/2025 at 10 am.
Note: Any tender arriving after the deadline for submission of tenders will be rejected. Tenders will be opened in the presence of the tenderers' representatives at the above-mentioned address.
1. The quotations will be evaluated to determine substantial responsiveness of the technical proposal.
ü Check that the Letter of Quotation is properly completed, dated and signed with the name and title of the signatory;
ü Verification that the Unit Price Schedule and Detailed and Quantitative Specifications have been duly completed, dated and signed.
ü Assessment of the technical qualification of each admissible tender in accordance with the tender evaluation grid.
TENDER EVALUATION GRID
|
No |
Designation |
BINARY NOTATION |
|
1 |
Presentation of the Offer |
|
|
Compliance with the order prescribed in the RFQ and dividers |
Yes/No |
|
|
Legibility and pagination |
Yes/No |
|
|
2 |
Experience of the bidder |
|
|
Two references in the execution of works contracts |
Yes/No |
|
|
One reference similar to the mission |
Yes/No |
|
|
3 |
Staff quality |
|
|
a) Works Director |
|
|
|
At least Master Civil engineer (copy of the diploma) |
Yes/No |
|
|
Curriculum Vitae of the Mission Manager, dated and signed |
Yes/No |
|
|
At least 3 years’ experience in similar works |
Yes/No |
|
a) Hydrologist |
|
|
|
At least a Degree in Hydrology or any other equivalent field (copy of the diploma) |
Yes/No |
|
|
Curriculum Vitae, dated and signed |
Yes/No |
|
|
Seniority ≥ 2 years in a similar field |
Yes/No |
|
|
4 |
Construction equipment |
|
|
List of small items of equipment appropriate to the task (photocopies of purchase invoices must be provided) |
Yes/No |
|
|
5
|
Work execution methodology |
|
|
Detailed technical note on the organization of the work |
Yes/No |
|
|
Description of the socio-environmental protection rules |
Yes/No |
|
|
Detailed work schedule with deadlines ≤ ninety (60) days |
Yes/No |
|
|
6 |
Special technical specifications, initialed on each page, dated, and signed on the last page |
Yes/No |
|
7 |
Environmental and social clauses, initialed on each page, dated, and signed on the last page |
Yes/No |
|
8 |
Special Administrative Conditions initialed on each page, dated, and signed on the last page |
Yes/No |
|
|
Total of “Yes” |
….. /17 |
Note: Only tenders with a total of 14 “Yes” votes out of 17 will be admitted to the next stage of the procedure.
ü Checking arithmetic operations, multiplying unit prices by quantities where necessary and using the price in words to make any necessary corrections;
ü Drawing up a summary table of Quotations based on the amounts corrected for any arithmetical errors, listed in ascending order.
1. For evaluation and comparison purposes, the currency(ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: CFA Francs (XAF). The source of exchange rate shall be: Banque des Etats de l'Afrique Centrale (BEAC). The date for the exchange rate shall be: twenty-eight (28) days before the tender submission date.
(Note: If the reference currency is not quoted on this date, the exchange rate will be that of the last previous quoted day).
2. For technically compliant quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies but including day works where priced competitively, will be compared to determine the lowest evaluated price/s.
(Not applicable) [Insert the following if there are multiple lots: “Quotations will be evaluated lot-wise, taking into account discounts offered, if any, after considering all possible combination of lots”.
1. The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.
The quotations shall be valid until ninety (90) days after opening the tenders
1. Any clarification request regarding this RFQ may be sent in writing to
Attention of: The Mayor of WABANE Council
Administration: WABANE Council
Town: WABANE
PO. Box:
Country: Cameroon
Cell phone:
Mail : ________________ copy to leotabeako@minddevel.gov.cm, e.abdoul2025@minddevel.gov.cm.
The deadline for receipt of requests for clarification, expressed as a number of days before the deadline for submission of tenders, is seven (07) days Employer will send a copy of its response to all the Companies, including a description of the request for clarification, but without identifying its source.